EVALUATION POLICY

THE FRENCH VERSION PREVAILS

CBSL resolution adopted in 2012 and revised in 2013, 2015, March 2016, March 2017, March 2018 and March 2019.
(The 2019 changes below are in
red.)

In this document, the terms used to designate a person are taken in the generic sense, for the sole purpose of not burdening the text.

POLICY OBJECTIVE

The primary objective of this policy is to ensure that each player is evaluated objectively according to their skills in order to be placed at the corresponding level so that they play with players of the same calibre, if places are available. 

CBSL believes that the evaluation process ensures that the player will be placed at their level and will develop at their proper pace with realistic challenges and not be overwhelmed (which could lead to frustration and eventual disinterest in the sport).

It is strongly recommended to all players that they participate in the evaluations even if they do not wish to tryout for the A level team, in order to have a fair assessment of their abilities with the goal of creating balanced B level teams.

SELECTION OF EVALUATORS AND EVALUATIONS CRITERIA

The evaluators who could be invited by CBSL Board of Directors (“BOD”) to participate in the evaluation process will be instructors, coaches “in training” and “trained” coaches, from a division other than the players evaluated. The evaluators’ roster suggestions can be submitted individually or as a group and are expected by the end of the evaluation period, at the latest. The forms used by the evaluators will be provided by CBSL and posted on its website.

It is incumbent upon each player to demonstrate their skills. The performance offered during the evaluations, subject to the following, will be the only way to evaluate the player. CBSL also reserves the right, if necessary to use the evaluations of the players made by coaches of the previous year.

CBSL does not favour older or younger players for its A level teams but endeavors to select the best candidates. Also, depending on different factors, as well as the evaluations, it is possible that a player, who was selected to play on a A level team in their first year of a division, could be invited to play on a B level team in their second year of that division. In such a case, the BOD would provide an explanation, if requested.

 

Evaluators should consider the following elements (in no particular order):

  • Attitude

  • Previous season's commitment

  • Performance

  • Attendance

  • Talent/Skill

Notwithstanding the evaluation of a player, they will not be considered for an A level team if they have not participated in at least 50% of the indoor evaluation sessions AND 50% of the outdoor evaluation’s sessions (subject to the Evaluation Participation section). However, players trying out for the AA (or higher) or Regional Girls/Women’s teams AND who survive the first selection round are exempt from this condition, if they participate in at least 1 indoor session and, if applicable, 1 outdoor session. Moreover, CBSL will exclude from the participation calculation, sessions missed due to injury or illness as long as the player advises CBSL (at info@baseballstlaurent.com) at least 1 hour before that session, and that for a maximum of 2 absences.

Any player who is released at the last round of AA (or higher) selections is automatically invited to play for the CBSL A level team, as long as there is a place available in the division in question. For this reason, players participating in the AA (or higher) or Regional Girls/Women’s team selections should register with CBSL in order to reserve a place on a CBSL team.

Only fully-registered players and those on the waiting list will be invited to evaluations.

The evaluations will allow the placement of the players into three groups:

  1. Still in Development: these players will not be considered for the A level;
     

  2. Gray Zone: these players may be invited to play at the A level depending on available places. It is in this category where evaluations play the greatest role; and
     

  3. Exceptional Skills: these players are to be considered for the A level.

EVALUATION PARTICIPATION

 

Equivalencies:

  • If an outdoor session is cancelled on the same day that it is to be held, then all registered players of the division in question will be awarded a half-session towards their participation rate. If the session is replaced by an indoor session, the aforementioned players will be awarded another half-session (for a total of 1 session) to the extent that they participate in the indoor session.
     

  • A player must participate in the entire session in order to be accredited for a presence. However, exceptions may be made if the following conditions are met:

    • Advance approval from the BOD;

    • Non-recurring absence requests.
       

  • Ideally, the players should stay in their division; not only because they could be more fairly evaluated but, in some cases, for safety reasons. However, exceptions may be made if the following conditions are met:

    • Advance approval from the BOD;

    • Non-recurring absence requests;

    • A player would only be permitted to participate in the evaluations of the adjacent younger or older division;

    • Exceptions will be made only for those who are within the two 50% attendance thresholds;

    • The evaluator can remove the player from the session, if the evaluator believes safety of the other players is a concern;

    • The evaluator must also be involved in evaluating the original division of the player in question.
       

  • In the event of an odd number of sessions and a participation rate that falls between more than 40% and less than 50%, the participation rate will be rounded to 50%.
     

  • A player who cannot participate in any outdoor session, must advise info@baseballstlaurent.com of the reasons, at least one week in advance of those sessions. The request shall be considered by the BOD, and if found acceptable, the player must participate at a session at date chosen by the BOD.
     

  • Players on teams participating in the Intercommunity spring baseball league will be awarded one session towards their participation rate, according to the following conditions:

    • Advance approval from the BOD;

    • Non-recurring absence requests;

    • The exception will be made only for those who are within the 50% attendance thresholds.

EVALUATION SESSIONS

 

To optimise the evaluation process, we will proceed from the first session to a certain separation of the groups. Thereafter, a certain segregation of the players will continue every week of the indoor trainings. In order to reduce the number of players to be evaluated and to ensure the safety of the players:
 

  • while having the opportunity to train in the same groups as those evaluated, the players who are returning to the same division and who played in the “A” team the previous year, will automatically be exempted from the indoor evaluations (the evaluator will have the names before the start of the sessions);
     

  • while continuing to participate in the same groups as those being evaluated, all players with obvious skills to make the “A” team will no longer be evaluated in the first 4 weeks of the indoor training;
     

  • while being grouped together separately, players in need of more training will no longer be evaluated as well, but will take the opportunity to develop them on the basics of baseball.
     

In ALL cases mentioned above, all players will still have to satisfy the commitment of 50% except in the cases specified previously in the policy. The evaluators will inform the evaluation Coordinator to notify the parents on the spot. In case of doubt, please note that it will be exceptionally possible to return a player to the group of players to be evaluated.
 

The evaluations will begin with indoor sessions and, weather and field conditions permitting, end with outdoor sessions on the last weekend. Always to focus on the latest cuts, the external evaluation sessions should be limited to about 15-18 listed players. In order to optimize the evaluation process, outdoor evaluation sessions will be limited to the "Exceptional Skills” and "Gray Zone" players, as determined by the Technical Director and based on indoor evaluations. Please note that the evaluation notes for all players go back to 0 on the last weekend for the final cuts.


The evaluations, especially those outdoors, will place emphasis on game situation workstations, according to the division. CBSL does not favor exhibition games as an appropriate method for evaluating players because they do not allow the evaluation of all players evenly.


If ever players of the same division are separated in many sub-groups (for example, due to lack of gym space), this optimal separation into sub-groups will be carried out by alternating as evenly as possible the sub-groups in the evaluation schedule, so that each player can be compared to all players in the division.


The BOD, with the help of the evaluators, will do its best to ensure that players are placed in their proper level.

 

If you have any questions or concerns, do not hesitate to contact us at info@baseballstlaurent.com.

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